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SPO Constitution
BYLAWS
Student Planning Organization
Department of Urban and Regional Planning
Of the University of Illinois at Urbana-Champaign
Article
I - Name
Section 1. The name of this
organization shall be the Student Planning Organization of the
University of Illinois at Urbana-Champaign.
Article
II - Objects
Section 1. The objects of this
organization shall be:
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To promote interest in and
understanding of the professional field of Urban and Regional
Planning.
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To provide a forum for
intellectual and social interchange among students studying
Urban Planning.
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To act as the official
spokesperson for students in the Department of Urban and
Regional Planning and the Graduate Program in Urban Planning
in all matters pertaining to interuniversity, intrauniversity,
student-staff, and student-professional relationships; and
- To promote fellowship between
Urban Planning students and the staff of the Department of
Urban and Regional Planning.
Article
III - Membership
Section 1. All students currently
enrolled in the program of study leading to the degrees of Bachelor
of Arts in Urban and Regional Planning, Master of Urban Planning,
and Ph.D. in Urban Planning shall be considered members of this
organization.
Section 2. All members shall be
eligible to vote in the election of the officers and representatives
and on any matter submitted by motion at a regular or special
meeting open to all members of the organization.
Section 3. The annual
dues shall be ten dollars per academic year payable to the Student
Planning Organization and secured by the Secretary/Treasurer.
Article
IV - Officers
Section 1. The officers of this
organization shall be as follows:
- President
- Vice-President
- Secretary
- Treasurer
- American Planning Association Representative
- Undergraduate Representative
- Graduate Student Representative
- Web Chair
- At least 2 UP Words Editors
Section 2. The terms of these
officers shall run for one academic year.Section 3. These officers
shall serve as members of the executive committee of the Student
Planning Organization.Section 4. The duties of the
officers shall be as follows:
- President
- It shall be the duty of the President to preside at all
meetings, to call regular and special meetings, and to otherwise
conduct the affairs of the organization undertaken in accord
with the provisions of these bylaws. It shall also be the
responsibility of the President to meet with the Executive
Officers at least once a month to set an agenda and discuss
relevant issues. The President shall serve as the official
representative of the student body in all dealings with
individuals or organizations outside of the student boy. The
president shall designate members of all committees when not
otherwise designated as provided herein. The president shall
have access to all books, paper, documents, and letters as they
pertain to this organization.
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- Vice-president -
It shall be the duty of the Vice-president to maintain an accurate
record of all proceeding of all Organization meetings,
to conduct the correspondence of the Organization, to preserve
all records and documents pertaining to the Organization, and
to publicly announce all meetings of the Organization. In the
event
that constitutional changes are adopted by the procedure
outlined herein, the Vice-president shall obtain University
approval for such changes. In the event the president is unable
to perform his/her duties, by reason of absence, incapacity,
or other circumstances, the Vice- President shall perform the
duties of the President. The Vice President shall also
have authority to access the organization's checking account. In
the event that the Treasurer is unable to perform his/her duties,
the Vice President shall step in.
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- Secretary - It
shall be the duty of the secretary to record the minutes of
each meeting and provide a copy of the minutes to the executive
officers before the next regular scheduled meeting. He/she
shall publicly announce all meetings and events of the
Organization.
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- Treasurer - It
shall be the duty of the Treasurer to record and have in his/her
possession the financial records of the organization.
A monthly summary of finances shall be presented at the
executive officers meetings. The treasurer shall have
the primary authority to access this Organization's checking
account, but the Vice President's name shall be on the account
as well.
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- Undergraduate Representative
- It shall be the duty of the Undergraduate Representative to
serve as the official spokesperson for their undergraduate class
in all matters pertaining to the Organization, to faithfully
report proceedings and plans of the Organization to their class,
and to relay concerns of these students to the Executive
Committee of this Organization.
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- American Planning Association
Representative - It
shall be the duty of the American Planning Association
Representative to inform the members and officers of this
Organization of APA activities and to maintain contact with and
serve as the official in between the Student Representative
Council of the American Planning Association and this
Organization.
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- Graduate Student
Representative - It
shall be the duty of the Graduate Representative to serve as the
official spokesperson for their graduate students in all matters
pertaining to the Organization, to faithfully report proceedings
and plans of the Organization to their class, and to relay
concerns of these students to the Executive Committee of this
Organization.
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- Web Chair -
It shall be the duty of the web chair to maintain and update
SPO's Website on a bi-monthly basis.
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- Up Words Editors
- It shall be the duty of the two or more Co-Editors of UP Words
to solicit people to write articles, edit articles, and produce
the student produced department newsletter, at least one edition
per semester.
Section 5. Any officer may be
removed from office for good and sufficient cause upon appropriate
motion and concurrence of no less than two-thirds of the members
of his/her class, provided that prior to the time such vote is
taken, the officer under consideration for removal has been afforded
a hearing in which to state his/her case in person, or in writing
before the Executive Committee. The result of this hearing shall
be made known to the members of his/her class before the motion
for removal of the officer is acted upon.
Section 6. Any officer
at any time may voluntarily relinquish his/her office to which
elected by submission of his/her written resignation to the Executive
Committee. Following acceptance of his/her resignation, or in the
case of an officer leaving school before the academic year has ended
due to graduation or some other circumstance, a special election
shall be announced and held to fill such a vacancy.
Article
V - Meetings
Section 1. A general meeting of the
student body shall be held during the second week of each semester
at which time the activities during the past semester shall be
reviewed and plans for activities during the present semester shall
be presented. The incumbent President shall publicly announce the
time and place of this meeting to all students.
Section 2. Regular
and special meetings may be called by the President or by written
request of any five members, at any time except as restricted herein,
provided that members are notified of the time, date, and place of
the meeting at least 48 hours in advance.
Section 3. Meetings shall
not be scheduled in conflict with University regulations.
Section
4. Fifteen members of the Organization shall constitute a quorum
at a meeting.
Article
VI - Executive Committee
Section 1. The officers of this
Organization shall comprise the Executive Committee.
Section 2. The
Executive Committee shall have the power to supervise all the affairs
of the organization.
Article
VII - Committees
Section 1. When considered
desirable upon motion of the Executive Committee, the President
shall establish and appoint members to committees to plan and
conduct specific activities of this Organization.
Article
VIII -Faculty Adviser
Section 1. This Organization shall
have a Faculty Adviser selected by the members at a duly called
meeting. It shall be the duty of the Faculty Adviser to advise the
Organization in it's activities, provide guidance deemed as
necessary and appropriate, and perform such liaison as may be
necessary between the Organization, the Department of Urban and
Regional Planning, and other agencies of the University.
Article
IX - Voting
Section 1. Any member is eligible
to one vote in any matter concerning the Organization and to one
vote for the various officers of the Organization.
Section 2. Any
member retains the right to abstain from voting on any issue or for
any candidate for office, but such action he/she shall thereby forfeit
his/her vote.
Section 3. In case of a tie in voting, the President
shall call for another ballot. If a tie remains following the second
ballot the matter of election shall be referred back to the floor
for further discussion, and may, upon appropriate motion, be tabled
until the next scheduled meeting.
Article
X - Election of Officers
Section
1. During the first week of December in the Fall semester
nominations for officers for the following academic year shall be
held.
Section 2. During the second week
of December elections for officers for the coming academic year will
be held.
Section 3. The candidate for each
office who receives the largest number of votes for that office
shall be considered the winner of the election. In the voting for
Undergraduate Representatives, the two candidates with the two
highest votes shall be considered the winners.
Section 4. The president
shall tally all the votes cast and the totals shall be reviewed by
the vice-president before the winners are announced. The voting results
will be available to the student body if any question or conflict
arises.
Article
XI - Parliamentary Authority
Section 1. The rules contained in
the current edition of Robert's rules of order Newly Revised shall
govern the Organization in all cases to which they are applicable
and in which they are applicable and in which they are not
inconsistent with these bylaws and any special rules of order the
Organization may adopt.
Article
XII - Amendments of Bylaws
Section 1. These bylaws
can be amended at a regular or special meeting of the Organization
by a two-thirds vote provided that the amendment has been submitted
to the Executive committee in writing at a previous regular
meeting.
Section 2. All amendments, which are passed, shall
be added to these bylaws and read by the Secretary/Treasurer
at the first meeting immediately following the meeting in which
the amendments passed. |
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